When you visit a Smaller Earth website (including the program websites, such as Camp Leaders, Adventure China, etc), our servers record your IP address and browser fingerprint. This is needed for cybersecurity reasons and is in the legitimate interest of the company. We delete log files after 1 month.
We store your IP address for a longer time period when you log in to your account. This happens also for cybersecurity reasons. Your last login IP address and the current login IP addresses are stored, while you have an active account. This is in our legitimate interest due to cybersecurity.
Cookies are small pieces of information in the form of a tiny text file that is placed on the device of a website or app user. Cookies make using a website or app faster and easier by storing data in the background, for example adding items to a shopping cart or remembering login details for future visits. Cookies can also be used to monitor how a website is used for example, what pages are visited, where the visitors came from, what they have clicked on etc.
We use three different kinds of cookies.
Essential cookies contain your preferences regarding our website, such as the website language. We do not ask consent for this.
Marketing cookies help us deliver more effective advertising on our website and apps. For example we might use a cookie to prevent you from seeing the same advert too many times or to deliver an advertisement relevant to your stage on one of our work and travel programs. Marketing cookies can also tell us how many times you have clicked on a certain advert or how many times it is viewed.
There are marketing cookies, namely Facebook Pixel, which connect website browsing and social media. If you accept these cookies, then the information about your visit is shared with Facebook Ireland Limited.
We ask your consent to place marketing cookies when you visit a Smaller Earth website.
Finally we have analytics cookies, We use Google Analytics as our analytics provider. If you accept our analytics cookies, then the information about your visit is shared with Google LLC.
Analytics cookies help us track how well our websites, apps and services are performing such as the speed of loading or how often the website or app may crash.
They can also track visitor data such as how many visitors we receive, which pages are viewed and how many times they are viewed. We ask your consent to place this cookie on your first visit, you can change your preferences anytime. #
Using the contact form
When you use the contact form on our webpage to get in touch with us, we process your name, email address, phone number and other personal details you share in the message. We process this data for the duration we handle your request. We store the data in our systems which are operated and maintained by our technical solution provider, who may access the data (e.g. for troubleshooting). Our partner office in the country where you are located will also have access to the data. You can read more about our contact related data handling in section. #
When you apply to our programs
You can directly apply to our programs via our websites. If you do so, we process your name, email address, phone number, gender, country of origin, date and place of birth. We do this to register your application to the program and to prepare the contract. At a later stage, as part of your application we will require more data, you can read all the details of the processing in the Processing of contract related data section.